Privacy-First
Templates are encrypted and available only to your account or team. Emails go out from your own Gmail, and your files stay in Google Drive.
- Encrypted templates
- Team passwords never stored on our servers
- We do not see what you send
Shared Email Templates & Signatures for Gmail
Reply faster and stay consistent. Share approved templates and branded signatures with your team, right inside Gmail.
- Team Collaboration
- Auto-Fillable Fields
- Sheets & Drive Integration
- Email Signatures
60-day free trial. No credit card required.
Works on
Features you won’t find elsewhere
Integrated template manager
Keep all your templates right inside your Gmail sidebar.
- Organize templates in personal or shared folders
- Find any template instantly with quick search
- Add your most-used templates to favorites
Personalized templates
Insert a template and the email is already personal.
- Greet each recipient by name, or switch to a group greeting
- Pre-fill subject lines based on recipient data
- Rotate closing lines so replies don’t sound copy-pasted
- Add your CRM’s Bcc address to every email automatically
Fillable fields
Pick or type the details right as you insert the template.
- Add text inputs, dropdowns, and date and time pickers
- Fill in a quick form to tailor each email in seconds
- Cover twenty variations with a single template
- Catch the blanks before “Hi [NAME]” goes out
Conditional content
One template, different text for each case.
- Show a paragraph, list, or table only when it applies
- Set a condition, like a subject that mentions a volume discount
- Drop the “with discount” and “without discount” copies
Auto-attachments
The right file attaches itself.
- Add files from Google Drive or by URL
- Choose between sending a direct attachment or a shared Drive link
- Convert Google Docs and Sheets as Word and Excel files
- Insert the template, and its files are already there
Google Sheets data
Details come straight from Google Sheets.
- Connect a sheet you already keep
- Choose an event, a customer, or a product
- Pull its date, time, price, link, or any other column in one go
- Send a finished email, filled in from your spreadsheet
Email signature manager
One signature standard for everyone.
- Create company, team, and personal signatures
- Start from designed layouts or use your own HTML
- Add banners and update them for the whole team at once
- Switch between signatures in one click
Team collaboration & access control
Share templates with your team, and control who can do what.
- Create a team and add people from Google Workspace
- Give each person view or edit rights
- Edit a template once, and everyone has the latest version
- Protect a team with a password that is never stored on our servers
More features
Template shortcuts
Give a template a ##name and drop it into any email as a ready-made block.
Nested templates
Insert one template into another to build long emails from reusable parts, like greetings, disclaimers, or footers.
HTML editor
Edit the HTML source of a template or signature to build branded layouts.
Macros
Go beyond fillable fields with ready-made macros that automate everything from dates to attachments.
No vendor lock-in
Export your templates anytime, even after your subscription ends, and import them back from a backup.
Rich templates
Add images, tables, lists, links, and CTA buttons, then attach files or share Drive links with the access level you choose.
Who is Shared Email Templates for?
Built for teams and professionals who send similar emails again and again
Customer support
Keep approved replies in a shared library, show the right text for refunds or delays, and fill in customer and order details in seconds
Sales
Attach the right pitch deck, pull the latest client info and pricing straight from Google Sheets, and add your CRM’s Bcc address automatically
Recruiters & HR
Schedule interviews with date pickers, switch text by candidate stage, attach the right documents, and sign with the company signature
Agencies & account managers
Organize templates by client or project, share them so any account manager can step in, and add your signature banner for everyone
Event & education
Pick an event from your spreadsheet and fill in date, time, and location at once, add a clickable map, and send with the agenda attached
Finance & admin
Send payment reminders with approved wording, enter amounts and due dates in the right format, and attach the invoice in one click
Small business owners
Personalize subject and greetings automatically, write emails in seconds with pre-saved ##shortcuts, add your professional email signature
Shared Email Templates at a glance
Use standardized company-wide signatures or create distinct signatures for each team or employee.
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Choose your subscription plan
60-day free trial. No credit card required.
Free Trial
$0.00
Free
- Templates and folders*
- 2,500
- Team size (up to)
- Unlimited
- Teams per user
- 4
- Managed teams
- Unlimited
- Subscription duration
- 60 days trial period
Business
$3.00
$6.00
per user / month
billed annually
per user / month
billed monthly
- Templates and folders*
- 1,500
- Team size (up to)
- Unlimited
- Teams per user
- 3
- Managed teams
- Unlimited
- Subscription duration
- 12 months
- 1 month
Enterprise
$4.00
$8.00
per user / month
billed annually
per user / month
billed monthly
- Templates and folders*
- 7,000
- Team size (up to)
- Unlimited
- Teams per user
- 6
- Managed teams
- Unlimited
- Subscription duration
- 12 months
- 1 month
* Total number of folders and templates the user can use personally and in all your teams. Not to impact Google Chrome performance, each team has a limit to the number of items: 1,024 in Enterprise subscription, 512 in all other subscriptions.
60-day free trial
No credit card required